Financial Information
Grant Giving
Each year Herstmonceux Parish Council consider Grant applications from both local and nationwide organisations that are deemed to be 'beneficial to the parish or to its residents'.
Grant Applications are invited from both local and nationwide organisations, charities, local sports clubs, village organisations for consideration for financial assistance towards a particular project, running costs of the organisation, sports and other equipment, or towards the aims of a Charity.
The Parish Council consider such applications at its August cycle of meetings and the payment of any Grant awarded is paid at the Parish Council's Full Council meeting in September of each year.
There are no guarantees that an application submitted will result in a Grant being awarded, and the Parish Council have the right of imposing conditions on the awarding of any Grant.
- Herstmonceux Parish Council Grant Scheme
Herstmonceux Parish Council Grant Giving 2019-2020 (PDF, 147 Kb)
The 2019-2020 Herstmonceux Parish Council grant giving to date in this financial year
Herstmonceux Parish Council Grant Giving 2017-2018 (MS Word, 41 Kb)
A reference document detailing the organisations and grants that have been awarded grant between 1st April 2017 and 31st March 2018
Herstmonceux Parish Council Grant Giving 2009-2017 (PDF, 974 Kb)
A reference document detailing the organisations and grants that have been awarded grant between 2009 and 31st March 2017.
Accounts and Audit Regulations 2015
Accounts and Audit Regulations 2015 (PDF, 117 Kb)
The financial regulations for local authorities
Herstmonceux Parish Council Financial Regulations
The council is responsible in law for ensuring that its financial management is adequate and effective and that the council has a sound system of internal control which facilitates the effective exercise of the council's functions, including arrangements for the management of exposure to risk of financial loss or irregularity.
Herstmonceux Parish Council's Financial Regulations (and Standing Orders) promote Proper Practices to ensure the council meets responsibilities and requirements.
Herstmonceux Parish Council Financial Regulations (PDF, 166 Kb)
Risk Management
Herstmonceux Parish Council - Risk Management 2019 (MS Word, 79 Kb)
A table showing identified risks to the Council and measures for managing these
Asset Register 2019-2020
A list of the assets, and their value, held by Herstmonceux Parish Council
Herstmonceux Parish Council Assets Register 2020-2021 (PDF, 294 Kb)
A list presented in a table format
Herstmonceux Parish Council Assets Register 2019-2020 (PDF, 295 Kb)
A list presented in a table format
Precept
The Precept is that element of your Council Tax that is paid to Herstmonceux Parish Council.
Every year, the Parish Council draws up budgets and calculates how much money it needs for the next Financial Year. These are usually finalised at the January Full Council meeting and then submitted to Wealden District Council (WDC). WDC co-ordinates the other demands from East Sussex County Council, the Police and themselves and come up with the rate to be paid from 1st April of that year.
2020 - 2021 Precept Calculation (PDF, 64 Kb)
The Herstmonceux Parish precept requirement for the Financial Year 2019 - 2020. Presented in table format.
2019 - 2020 Precept Calculation (Word Document, 18 Kb)
The Herstmonceux Parish precept requirement for the Financial Year 2019 - 2020. Presented in table format.
End of Year Accounts
2019-2020 End of Year Accounts (MS Excel, 64 Kb)
2019-2020 End of financial year accounts for the given period.
2018-2019 End of Year Accounts (MS Excel, 20 Kb)
The final accounts for the financial year 2018 - 2019. Presented in an excel sheet.
Statement of Reserves
Statement of Reserves 31.03.2020 (PDF, 134 Kb)
Details of the reserve funds held by Herstmonceux Parish Council, as at 31.03.2020. An excel document presented in PDF.
End of Year Bank Reconcilliation
End of Year Bank Reconciliation 2019 - 2020 (PDF, 25 Kb)
A table showing the end of year bank reconciliation for the Parish Council held funds. Presented in PDF format
Notice of Public Rights
Notice of Public Rights 2020 (PDF, 94 Kb)
Notice of Public Rights and Publication of Un-audited Annual Governance & Accountability Return 2020
Notice of Public Rights 2019 (PDF, 104 Kb)
Notice of Public Rights and Publication of Un-audited Annual Governance & Accountability Return 2019
Annual Return (AGAR) & External Auditors Report
Every smaller authority in England that either received gross income or incurred gross expenditure exceeding £25,000 must complete an Annual Governance and Accountability Return (AGAR), S1-3, at the end of each financial year in accordance with Proper Practices.
Annual Governance and Accountability Return, S1-2, 2019/2020 (PDF, 3.1 Mb)
Annual Governance and Accountability Return S1-S2 2018/19 (PDF, 2.4 Mb)
Annual Governance and Accountability Return S3 2018/19 (PDF, 270 Kb)
Annual Governance and Accountability Return, Notice of Conclusion of Audit 2018/19 (PDF, 92 Kb)
Annual Governance and Accountability Return 2017/18 (PDF, 3.6 Mb)
Internal Audit Reports
Internal Audit Record 2019-2020 (PDF, 86 Kb)
The Internal Audit record of the Parish Council's financial practice for the financial year 2019-2020
Explanation of Variances 2019-2020 (MS Excel, 56 Kb)
Supporting audit information 2019-2020. Presented in excel format.
Internal Audit record 2018-2019 (PDF, 75 Kb)
The Internal Audit record of the Parish Council's financial practice for the financial year 2018-2019
Internal Audit record 2017-2018 (PDF, 1.4 Mb)
The Internal Audit record of the Parish Council's financial practice for the financial year 2017-2018
List of Current Contracts Awarded & Value of Content
Grass Cutting at the Village Recreation Ground
The contract was awarded to Barcombe Landscapes who was appointed for the period of 01 April 2019 to 31 March 2022. The contract is awarded and the accepted contract figure is £ 5699.00 pa, excluding VAT, over the period of the contract.
Verge Cutting along the Highways, locations as agreed by ESCC
The contract was awarded to Honeysett Groundcare who was appointed for an X year period from April 2019. The initial value of the contract was £XX
Small Maintenance Contracts
The contract was awarded to Michael Goodsell who was appointed for an X year period from April 2019. The initial value of the contract was £XX
