| Information to be published |
How information can be obtained |
Cost |
Class1 - Who we are and what we do
(Organisational information, structures, locations and contacts) This will be current information only The Parish Clerk and the Financial Officer to Herstmonceux Parish Council can be contacted at Herstmonceux Village Hall, Hailsham Road, Herstmonceux, East Sussex BN27 4JX, or on 01323 833312 or at hxparishclerk@tiscali.co.uk |
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| Who’s who on the Council and its Committees |
web site
notice boards
newsletters
hard copy-contact Parish Clerk |
Free
Free
Free
10p per sheet |
| Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used)) |
web site
notice boards
newsletters
hard copy-contact Parish Clerk |
Free
Free
Free
10p per sheet |
| Location of main Council office and accessibility details |
web site
notice boards
newsletters
hard copy-contact Parish Clerk |
Free
Free
Free
10p per sheet |
| Staffing structure |
web site
notice boards
newsletters
hard copy-contact Parish Clerk |
Free
Free
Free
10p per sheet |
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Class 2 – What we spend and how we spend it
(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit) Current and previous financial year as a minimum |
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| Annual return form and report by auditor |
hard copy–contact Financial Officer |
10p per sheet |
| Finalised budget |
hard copy–contact Financial Officer |
10p per sheet |
| Precept |
hard copy–contact Financial Officer |
10p per sheet |
| Borrowing Approval letter |
if applicable Hard copy– contact Financial Officer |
10p per sheet |
| Financial Standing Orders and Regulations |
web site
hard copy contact Parish Clerk |
Free
10p per sheet |
| Grants given and received |
August minutes on web site
September newsletter
hard copy– contact office |
Free
free
10p per sheet |
| List of current contracts awarded and value of contract |
hard copy–contact Financial Officer |
10 per sheet |
| Members’ allowances and expenses |
not applicable–no expenses claimed |
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Class 3 – What our priorities are and how we are doing
(Strategies and plans, performance indicators, audits, inspections and reviews) |
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| Parish Plan (current and previous year as a minimum) |
web site for 2008 Review
hard copy 2004 Plan |
Free
10p per sheet |
| Annual Report to Parish or Community Meeting (current and previous year as a minimum) |
web site
June newsletter
hard copy– contact Parish Clerk |
Free
Free
10p per sheet |
| Quality status |
hard copy–contact Parish Clerk |
10p per sheet |
| Local charters drawn up in accordance with DCLG guidelines |
not applicable |
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Class 4 – How we make decisions
(Decision making processes and records of decisions) Current and previous council year as a minimum |
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| Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings) |
web site
notice boards
January newsletter
hard copy-contact Parish Clerk |
free
free
free
10p per sheet |
| Agendas of meetings (as above) |
web site
notice boards
hard copy-contact Parish Clerk |
free
free
10p per sheet |
| Minutes of meetings (as above) – NB this will exclude information that is properly regarded as private to the meeting. |
web site
notice boards
hard copy-contact Parish Clerk |
free
free
10p per sheet |
| Reports presented to council meetings - NB this will exclude information that is properly regarded as private to the meeting. |
hard copy–contact Parish Clerk |
10p per sheet |
| Responses to consultation papers |
hard copy–contact Parish Clerk |
10p per sheet |
| Responses to planning applications |
web site
bulletin in Parish News
Wealden District Council web site
hard copy–contact Parish Clerk |
free
50p per month
free 10p peer sheet |
| Bye-laws |
hard copy–contact Parish Clerk |
10p per sheet |
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Class 5 – Our policies and procedures
(Current written protocols, policies and procedures for delivering our services and responsibilities) Current information only |
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Policies and procedures for the conduct of council business: Procedural standing orders
Committee and sub-committee terms of reference
Delegated authority in respect of officers Code of Conduct Policy statements |
web site
hard copy–contact Parish Clerk
hard copy–contact Parish Clerk Not applicable |
free
10p per sheet
10p per sheet |
Policies and procedures for the provision of services and about the employment of staff:
Internal policies relating to the delivery of services
Equality and diversity policy Health and safety policy Recruitment policies (including current vacancies)
Policies and procedures for handling requests for information Complaints procedures (including those covering requests for information and operating the publication scheme) |
Not applicable
Not applicable
Not applicable
Not applicable
hard copy-contact Parish Clerk |
10p per sheet |
| Information security policy |
Not applicable |
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| Records management policies (records retention, destruction and archive) |
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| Data protection policies |
Not applicable |
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| Schedule of charges (for the publication of information) |
see below |
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| Class 6 – Lists and Registers Currently maintained lists and registers only |
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| Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice) |
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| Assets Register |
hard copy-contact Financial Officer |
10p per sheet |
| Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils) |
Not applicable |
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| Register of members’ interests |
hard copy-contact Parish Clerk |
10p per sheet |
| Register of gifts and hospitality |
hard copy-contact Parish Clerk |
10p per sheet |
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Class 7 – The services we offer
(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses) Current information only |
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| Allotments |
web site
hard copy contact Parish Clerk |
free
10p per sheet |
| Burial grounds and closed churchyards |
None |
managed by Parochial Church Council 01323 833124 |
| Community centres and village halls |
contact Village Hall 01323 831854 |
Managed by Village Hall Management Committee |
| Parks, playing fields and recreational facilities |
hard copy-contact Parish Clerk |
10p per sheet |
| Seating, litter bins and lighting |
hard copy-contact Parish Clerk |
10p per sheet |
| Bus shelters |
hard copy-contact Parish Clerk |
10p per sheet |
| Markets |
none |
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| Public conveniences |
contact Wealden District Council 01323 443322 |
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| Agency agreements |
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| A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees) |
none |
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Additional Information
This will provide Councils with the opportunity to publish information that is not itemised in the lists above |
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This describes how the charges have been arrived at and should be published as part of the guide.
