Index to sections

Class 1 - Who we are, what we do
Class 2 - What we spend and how
Class 3 - Our priorities and actions
Class 4 - How we make decisions
Class 5 - Policies and procedures
Class 6 - Lists and registers
Class 7 - Services we offer
Additional Information Schedule of charges

Freedom of Information Act 2007

Information available from Herstmonceux Parish Council under the Model Publication Scheme adopted on 15 December 2008

 

Information to be published How information can be obtained Cost
Class1 - Who we are and what we do
(Organisational information, structures, locations and contacts) This will be current information only The Parish Clerk and the Financial Officer to Herstmonceux Parish Council can be contacted at Herstmonceux Village Hall, Hailsham Road, Herstmonceux, East Sussex BN27 4JX, or on 01323 833312 or at hxparishclerk@tiscali.co.uk
   
Who’s who on the Council and its Committees web site notice boards
newsletters
hard copy-contact Parish Clerk
Free
Free
Free
10p per sheet
Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used)) web site
notice boards
newsletters
hard copy-contact Parish Clerk
Free
Free
Free
10p per sheet
Location of main Council office and accessibility details web site
notice boards
newsletters
hard copy-contact Parish Clerk
Free
Free
Free
10p per sheet
Staffing structure web site
notice boards
newsletters
hard copy-contact Parish Clerk
Free
Free
Free
10p per sheet
   
Class 2 – What we spend and how we spend it
(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit) Current and previous financial year as a minimum
   
Annual return form and report by auditor hard copy–contact Financial Officer 10p  per sheet
Finalised budget hard copy–contact Financial Officer 10p per sheet
Precept hard copy–contact Financial Officer 10p per sheet
Borrowing Approval letter if applicable Hard copy– contact Financial Officer 10p per sheet
Financial Standing Orders and Regulations web site
hard copy contact Parish Clerk
Free
10p per sheet
Grants given and received August minutes on web site
September newsletter
hard copy– contact office
Free
free
10p per sheet
List of current contracts awarded and value of contract hard copy–contact Financial Officer 10 per sheet
Members’ allowances and expenses not applicable–no expenses claimed  
   
Class 3 – What our priorities are and how we are doing
(Strategies and plans, performance indicators, audits, inspections and reviews)
   
Parish Plan (current and previous year as a minimum) web site for 2008 Review
hard copy 2004 Plan
Free
10p per sheet
Annual Report to Parish or Community Meeting (current and previous year as a minimum) web site
June newsletter
hard copy– contact Parish Clerk
Free
Free
10p per sheet
Quality status hard copy–contact Parish Clerk 10p per sheet
Local charters drawn up in accordance with DCLG guidelines not applicable  
   
Class 4 – How we make decisions
(Decision making processes and records of decisions) Current and previous council year as a minimum
   
Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings) web site
notice boards
January newsletter
hard copy-contact Parish Clerk
free
free
free
10p per sheet
Agendas of meetings (as above) web site
notice boards
hard copy-contact Parish Clerk
free
free
10p per sheet
Minutes of meetings (as above) – NB this will exclude information that is properly regarded as private to the meeting. web site
notice boards
hard copy-contact Parish Clerk
free
free
10p per sheet
Reports presented to council meetings - NB this will exclude information that is properly regarded as private to the meeting. hard copy–contact Parish Clerk 10p per sheet
Responses to consultation papers hard copy–contact Parish Clerk 10p per sheet
Responses to planning applications web site
bulletin in Parish News
Wealden District Council web site
hard copy–contact Parish Clerk
free
50p per month
free 10p peer sheet
Bye-laws hard copy–contact Parish Clerk 10p per sheet
   
Class 5 – Our policies and procedures
(Current written protocols, policies and procedures for delivering our services and responsibilities) Current information only
   
Policies and procedures for the conduct of council business: Procedural standing orders
Committee and sub-committee terms of reference
Delegated authority in respect of officers Code of Conduct Policy statements
web site
hard copy–contact Parish Clerk
hard copy–contact Parish Clerk Not applicable
free
10p per sheet
10p per sheet
Policies and procedures for the provision of services and about the employment of staff:
Internal policies relating to the delivery of services
Equality and diversity policy Health and safety policy Recruitment policies (including current vacancies)
Policies and procedures for handling requests for information Complaints procedures (including those covering requests for information and operating the publication scheme)
Not applicable

Not applicable

Not applicable
Not applicable
hard copy-contact Parish Clerk






10p per sheet
Information security policy Not applicable  
Records management policies (records retention, destruction and archive)    
Data protection policies Not applicable  
Schedule of charges (for the publication of information) see below  
   
Class 6 – Lists and Registers Currently maintained lists and registers only    
Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice)    
Assets Register hard copy-contact Financial Officer 10p per sheet
Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils) Not applicable  
Register of members’ interests hard copy-contact Parish Clerk 10p per sheet
Register of gifts and hospitality hard copy-contact Parish Clerk 10p per sheet
   
Class 7 – The services we offer
(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses) Current information only
   
Allotments web site
hard copy contact Parish Clerk
free
10p per sheet
Burial grounds and closed churchyards None managed by Parochial Church Council 01323 833124
Community centres and village halls contact Village Hall 01323 831854 Managed by Village Hall Management Committee
Parks, playing fields and recreational facilities hard copy-contact Parish Clerk 10p per sheet
Seating, litter bins and lighting hard copy-contact Parish Clerk 10p per sheet
Bus shelters hard copy-contact Parish Clerk 10p per sheet
Markets none  
Public conveniences contact Wealden District Council 01323 443322  
Agency agreements    
A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees) none  
   
Additional Information
This will provide Councils with the opportunity to publish information that is not itemised in the lists above
   
     

Contact details:
The Parish Clerk and the Financial Officer to Herstmonceux Parish Council can be contacted at Herstmonceux Village Hall, Hailsham Road, Herstmonceux, East Sussex BN27 4 JX, or on 01323 833312 or at clerk@herstmonceuxparish.org.uk

SCHEDULE OF CHARGES

This describes how the charges have been arrived at and should be published as part of the guide.

TYPE OF CHARGE DESCRIPTION BASIS OF CHARGE
Disbursement cost Photocopying @ 10p per sheet (black & white) Actual cost *
  Postage Actual cost of Royal Mail standard 2nd class
Statutory Fee   In accordance with the relevant legislation (quote the actual statute)

* the actual cost incurred by the public authority