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HERSTMONCEUX PARISH COUNCIL - Annual Statutory Meeting

To all Members of Herstmonceux Parish Council you are hereby summoned to the
Annual Statutory Meeting
To be held on   
Monday 16th May 2016, 8.00 p.m.
Small Hall, Herstmonceux Village Hall

Meeting called by:  C J Harrison - Clerk to the Council      

Signed:      CJ Harrison           
Date:  10th May 2016                                                                                                                                                                   

Prior to the meeting, the public shall be permitted to submit questions and make statements. This item shall last not more than 15 minutes or at Chairman’s discretion and no contribution shall last more than 3 minutes.

Agenda Items

ELECTION OF CHAIRMAN & SIGNING OF DECLARATION OF ACCEPTANCE

APOLOGIES FOR ABSENCE

DECLARATIONS OF MEMBERS’ INTERESTS

PUBLIC QUESTIONS OR COMMENTS RELATING TO ITEMS ON THIS AGENDA

ADOPTION OF NEW STANDING ORDERS

ELECTION OF VICE CHAIRMAN

COUNCIL COMMITTEE RESTRUCTURE UPDATE -
Recommendations from Restructure of Committee Meeting 11.05.16

NB: This agenda item may be deferred to next Full Council Meeting – 20.06.16

COUNCIL COMMITTEE MEMBERSHIPS
NB: This agenda item may be deferred to next Full Council Meeting – 20.06.16

APPOINTMENTS TO OTHER BODIES

  1. Herstmonceux Village Hall
  2. Wealden District Association of Local Councils – 2 Members
  3. Village Information Centre
  4. Sussex Police – Police Liaison and Local Action Team
  5. Any other body requiring Parish Council representation i.e ES ALC ltd

TO ACCEPT THE MINUTES FROM THE PARISH COUNCIL MEETINGS HELD ON
12.04.16 (EX-ORD MTG)
21.03.16
18.04.16

TO ACCEPT THE MINUTES FROM THE FINANCE & GENERAL PURPOSES MEETINGS HELD ON
01.03.16
05.04.16
03.05.16

TO ACCEPT THE MINUTES FROM THE PLANNING MEETING HELD ON
12.04.16

TO ACCEPT, FOR ACCURACY ONLY, THE MINUTES FROM THE ANNUAL PARISH MEETING HELD ON
21.03.16

TO ACCEPT MINUTES AND REPORTS FROM THE FOLLOWING COMMITTEES
PERSsub 30.03.16
HWsub 04.16
HWsub 05.16
Cuckmere Bus Meeting 25.04.16

FINANCIAL OFFICERS REPORT AND PAYMENT OF ACCOUNTS
Payments and receipts April / May April 2016

HERSTMONCEUX PARISH COUNCIL POLICIES
Standing Orders Working Group to be formally requested to review council policies

ACTION POINTS
a)            Update on Variation on Lease
b)            Update on Finger Post removal and relocation
c)            Update on Defibrillator installation
d)           Request for approval for Planning Committee recommendations, 10.05.16
d)            Request for approval for Highways Committee recommendations

EMERGENCY PLAN
Hard copies to be distributed

CORRESPONDENCE – FOR NOTING OR ACTION

  1. Sussex Trugs – Mr R Tuppen
  2. Vitality Villages
  3. Marie Curie Tea Party
  4. Herstmonceux Cricket Club
  5. Mrs Tait, Dacre Road, Old Surgery
  6. John Hawkins – Christenings
  7. Bluegrass Club
  8. Nicola Bowler – Village Boundary
  9. Helen Robins – Photo Competition

Contents of circulation envelope

  1. Clerks and Councils Direct
  2. CPRE Spring 16
  3. Countryside Voice
  4. LCR spring 16
  5. Singing in the Rain
  6. Streets Ahead Spring/Summer16

ITEMS FOR REFERRAL TO NEXT AGENDA OR APPROPRIATE COMMITTEE

Date of Next Full Council Meeting: Monday 20th June 2016
Small Hall, Herstmonceux Village Hall